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Stock Record Card Insert
Stock Record Replenishment Review

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into two sections: ordered and received. It serves as a record of replenishment actions and shows the status of all  expected  receipts. A  Stock  Status  and  Replenishment  Card  contains the following information on the left side: 1. Stock number: Obtained in the same manner as the stock number on the stock record card. 2. Account: Either APA or NSA, as appropriate. 3. Card number: Obtained in the same manner as indicated for a stock record card. 4.  Replenishable  period  ending:  The  end  of  the quarter.  The  upper  number  indicates  number  of  the week; the lower number indicates the year; for example, 16/95. 5.   Reportable   demand:   The   replenishment demand or amount expended for the preceding period. 6.   Total   outstanding   obligations:   Definite obligations for supplying other activities and definite obligations needed for an increase in work load. 7.   Planned   requirement:   Estimated   amounts needed to supply other activities and estimated amounts needed for an increase in work load. 8. Balance on hand: The amount remaining in stock  after  issues. 9. Expected receipts due: Items that are on order. 10. Required or excess: Amount to order or amount in excess of that which is needed (any excess amount is circled).  To  determine  the  amount  of  excess  or  required material, you may use the following method: a. Determine the amount required for the next quarter.  Add  reportable  demand  to  total  outstanding obligations. b. Add balance on hand to expected receipts. c. Determine the amount by subtracting the second total from the first total. If the second total is greater than the first total, there is an excess. Material should not be ordered. The following information is provided on the right side (Status of Expected Receipts, Ordered): 1. Date: The Julian date that the requisition was submitted. 2.   Expected   receipt   document   No.:   The requisition number of the item on order. 3. Quantity: The amount ordered. The following information is provided on the right side (Status of Expected Receipts, Received): 1. Date: Julian date that the material was received. 2. Receipt document: If different from ordered receipt  document  number. 3. Quantity: If different from ordered quantity. 4. Balance on order: Amount not yet received. (In case the order has been cut or split, there are four lines per order for this purpose.) A  Stock  Status  and  Replenishment  Card  is usually placed in the same Cardex File pocket, with and under, the Stock Record Card for a particular item. Stock Record Card Afloat A Stock Record Card Afloat (NAVSUP Form 1114  [1C])  is  maintained  aboard  ships  operating under manual stock control procedures (fig. 5-15). This   form   may   be   prepared   by   hand   or   typed according  to  the  format  printed  on  the  form. Identifying  information  must  be  inserted  on  the  top and bottom lines of the form. The  Stock  Record  Card  Afloat  provides  for replenishment   actions,   material   receipts,   and material  expenditures.  It  also  reflects  a  running balance of stock on hand. As  requisitions  are  prepared,  they  are  posted  to the  "requisitions  outstanding"  block  of  NAVSUP Form 1114. The Julian date of the requisition, the document  number,  and  the  quantity  ordered  should be entered in the appropriate columns. High and Low Limits To  ensure  that  your  unit  has,  at  all  times,  a well-rounded stock of material to sustain operations, you must perform effective stock management. The  terms  high  and  low  limits  identify  the maximum and minimum levels of stock required to support the mission of your unit. The high limit of a stock item is synonymous with the requisitioning objective; that is, the safety level, plus the operating level, plus the quantity that is normally required during the ordering and shipping time. A high limit is not assigned to items of stock in quantities of two or less. 5-21







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