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Procurement Procedures
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may be made on DD Form 1348 or by message. The request should contain the same information as a requisition to a supply activity except for the routing identifier,  which  is  left  blank  When  the  material requested is not available for issue, the requisition is returned   to   the   originator.   Ships   do   not   hold requisitions on back order for later issue. Forms and Publications Forms are requisitioned on DD Form 1348 in the same  manner  as  any  other  consumable  material. Publications (identified by cognizance symbol 01) are not carried in a stores account and are issued without charge. Special   requisitioning   instructions,   approval requirements, and restrictions are indicated in the requisition restriction (RR) column of the Navy Stock List of Forms and Publications. NAVSUP Form 1205 must be used to order Navy departmental directives. There is no cost for these directives. The form is preaddressed to the Aviation Supply Office (ASO) and may be placed in a window envelope for mailing after it (including the return address label) has been filled out. Requisition  Follow-up When material or status has not been received by the  standard  delivery  date  (SDD)  or  the  required delivery date (RDD), you should submit a follow-up to determine the shipping status. The standard delivery date  is  computed  by  adding  the  authorized  UMMIPS delivery time to the Julian date of your requisition. The follow-up may be submitted on DD Form 1348 (2-PT). The  document  identifier  AF1  and  the  routing identifier for the last known holder of the requisition are assigned. The balance of the follow-up is identical to the original requisition unless part of the material has already  been  received. When  you  are  taking  action  on  a  requisition  for urgently needed material and the SDD or RDD is past due  with  no  follow-up  status  received,  document identifier AT may be used instead of AF1 This tells the supply  activity  to  process  the  follow-up  as  a  requisition if they do not have the original requisition. This could preclude the need for another requisition if response to an AF1 follow-up is "no record of your requisition." On the other hand, it may also result in duplicate shipment and  billing. Requisition  Cancellation When material has been requisitioned but not received and is no longer required, you should send a cancellation  request  to  the  last  known  holder  of  the requisition. The requisition should be prepared in the same  manner  as  a  follow-up  with  a  document  identifier in the AC series. Submission of a cancellation request does not guarantee cancellation of the requisition. If the supply activity has already released or shipped the material, the requisition cannot be canceled. For this reason, you should not consider a requisition canceled until confirmation is received from the supply activity. Open  Purchase Open-purchase actions are taken by a shore activity as a result of emergency requirements for supplies or services by purchase on the open market when all of the following  conditions  exist: 1. There is an immediate and urgent requirement for authorized supplies or services. 2. The supplies or services are not available at the local  supply  support  activity. 3.  Scheduled  operations  will  not  permit  the  time  to procure supplies through the regular Navy Supply System. The supply officer may make routine purchases of supplies  and  services  when  all  of  the  following conditions  exist: 1. The supplies or services are not available at the local  supply  support  activity. 2. Supply department resources are sufficient to handle the additional work load involved without detrimental  effects. 3.  Transactions  are  made  by  an  approved small-purchase  method  that  provides  for  immediate delivery of the material. Methods Of Purchase Purchases  are  made  by  one  of  the  following methods: 1. By purchase order for purchases of ,500 or less. 2. By imprest fund for cash purchases of 0 or less (0 under emergency conditions). 3. By orders under indefinite delivery types of contracts. 5-17







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