Itinerary Report, CHINFO Report 5723-1, as soon aspossible to the appropriate fleet commander in chief(with copies to CHINFO, the area coordinator and thetype commander). Note the following information in thereport:lllllllllName of your shipTime and place the guests will embark, includingspecific informationEstimated time of departure from portDestination and estimated time of arrivalShip’s employment or other pertinent factorsto include intermediate portsNumber of billets availableName of CO, and flag or other officer senior tohim, to be embarkedPAO point of contact and ship telephone numbersEstimated cost to guestBe sure to notify CHINFO when there is a changeto the itinerary that would require the guests to remainaboard for longer periods than scheduled or involve analternate port of debarkation. For further information,consult PA Regs, Chapter 4.ToursTours of your ship go hand in hand with a soundcommunity relations program. It is an opportunity forthe ship to display Navy professionalism and for visitorsto see what a U.S. Navy ship is like. Visiting a Navy shipis an enjoyable and educational experience and has greatrecruiting potential.Barring extraordinary circumstances, your ship willbe available for tours when it is in a foreign port of callor moored at its home port (usually on Saturdays,Sundays and holidays on a rotating basis as directed bythe SOPA). Consequently, you have to provide thenecessary tour guides to get the job done.In some tour situations, for example, a VIP groupwith eight to 10 people, you can conduct the touryourself or direct a member of your staff to conduct it.A staff member should be specially trained to do this.However, if your ship has been selected to provide toursfor the civilian populace during an Armed Forces Daypublic visitation, the public affairs office staff cannotpossibly handle the hundreds (possibly thousands) ofvisitors that will come out to tour the ship. That is whyyou should develop a comprehensive visitation plan.Visitation PLAN.— Input from all cognizantofficers and special assistants to the CO should besought before the visitation plan is devised. Forexample, obtain recommended traffic flow patternsfrom the security officer and ask the medical officer forrecommended emergency medical procedures andservices. The supply officer should be consultedregarding the availability of refreshments and theselection of authorized souvenirs for sale. Furthermore,you should liaison with the numerous other individualsresponsible for making their equipment and spacesready for public viewing.The plan should also address the number ofpersonnel each department provides for the tour(s),generally in proportion to the size of the department.Departments should provide knowledgeable, articulatetour guides who present an outstanding appearance andmilitary bearing. Individuals who satisfy theseprerequisites with public speaking experience should bespecifically designated in the plan.Include some provision for foul weather in the plan,including the number of indoor seats available (ifapplicable) and whether exhibits can be placed indoors.It may take several planning sessions and manyhours on the telephone to get your plan finalized, but theend result is well worth it: a notice (or instruction) thatformally outlines the duties and responsibilities of alldivisions/departments throughout the command on tourday.WELCOME SIGN.— To minimize situations inwhich disruptions or civil rights violations may occur,post a sign at the head of the brow or on the quarterdeck,declaring the following:“Welcome Aboard the USS Sea Nettle. As aguest of the commanding officer, you areencouraged to become familiar with your Navy, anindispensable component of the U.S. nationaldefense team. While on board this installation, youare requested to observe the following rules:(1) Political activities, such as pamphleteering,speeches, placard/banner displays, and so forth, arenot appropriate and are not permitted. Demon-strations or protest activities are forbidden.(2) Activities detrimental to loyalty, discipline,health, welfare, morale or readiness of the armedforces are not allowed. The commanding officerendeavors to be a gracious host. Your cooperation as1-46
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