• Home
  • Download PDF
  • Order CD-ROM
  • Order in Print
Figure  16-2.Standard  naval  letter.
Administrative Areas

Journalist 3 & 2 - Introduction to Journalism and other reporting practices
Page Navigation
  320    321    322    323    324  325  326    327    328    329    330  
Figure 16-3.—Business letter. One of the most important tasks you will perform in the public affairs office is drafting the naval letter. Whether  responding  to  “fan  mail”  (a  request  for  a welcome aboard booklet, photographs, etc.) or a media query,   your   letters   must   be   letter-perfect   and grammatically correct. STANDARD  NAVAL  LETTER The  format  of  a  standard  naval  letter  is  shown  in figure  16-2.  As  you  can  see,  it  does  not  contain  a salutation or complimentary close, because it is used to communicate with other naval commands and agencies within  the  DoD.  All  margins  and  space  between headings and paragraphs are standardized. Punctuation is used as sparingly as possible. The body of a naval letter contains the substance or essential  facts  of  the  communication  in  simple,  concise, impersonal and tactful language with no repetition. Each paragraph   should   express   one   complete   thought   in logical  sequence.  If  tables,  diagrams  or  sketches  are needed to add clarity to the letter, you may include them as separate enclosures. When you draft a letter in reply to another letter, make sure you answer all questions— whether expressed or implied by the writer. Use tact when you draft a letter for the superior of the person who will sign it (for example, a letter from your CO to the admiral). In this satiation, the skipper will  invite  attention  to  a  special  matter;  he  will  not direct  attention  to  it. BUSINESS  LETTER The business letter (fig. 16-3) is used to correspond with agencies or individuals outside the DON or DoD who are unfamiliar with the standard naval letter. It may 16-3







Western Governors University

Privacy Statement
Press Release
Contact

© Copyright Integrated Publishing, Inc.. All Rights Reserved. Design by Strategico.