Forms on which the PAO may make periodic
reports to the officer in command regarding the
informational aspects of the disaster, such as total
queries received, reporters on the base, releases
made, cumulative statistics of public affairs
activities and significant events since the last
report. These forms permit brief reports to be
made as often as necessary.
Forms on which a chronological listing of events
may be kept.
Sample official letters authorizing media
representatives to travel in naval ships and
Blank waiver forms to be signed by media
representatives before embarking in Navy ships
Sample naval messages to ships or remote units
requesting disaster information.
Sample reports to higher authority.
Forms to facilitate maintaining a log or running
description of the public affairs activities to be
used later in writing a comprehensive report.
Media access badges (blank).
Media parking passed (blank).
In the event of a major prolonged disaster, the public
affairs staff will need additional personnel, perhaps
some from outside the command. There must be
pertinent information concerning the augmentation of
this staff. This list might include the following:
. Reserve public affairs personnel (PAOs, JOs,
etc.) in the immediate area who could come on
active duty at short notice
. Active-duty public affairs personnel within a
certain radius who might supply personnel
. Names of enlisted personnel from other depart-
ments in the command particularly well suited to
function as messengers, escorts, typists, and so
. Names of officers from other departments who
might serve in specialized capacities, such as a
next of kin information officer or an admini-
Names of photographic personnel with the
demonstrated ability to obtain good news photo
Expects in various specialties who would be
called upon to provide technical background
information or could be interviewed by media
THE COMMAND INFORMATION BUREAU
The PAO and senior JO should establish a CIB to
provide a single source of information to reporters.
News briefings and releases made from the CIB will
reduce inaccuracies and restrict the flow of media to less
reliable sources of information. Additionally, security
violations can be avoided in having a single source of
information that works in concert with Navy officials on
scene. Although some CIB provisions are mentioned in
this chapter, more detailed information is contained in
The Command Information Bureau, Chapter 3.
PUBLIC AFFAIRS PROCEDURES IN
Identify the public affairs
procedures taken during a naval disaster.
The most exacting measure of any PAO and senior
journalist is likely to center on his handling of an
accident story. Your success or failure in such a situation
will depend upon your personal ability and competence
as well as the competence of your staff, your past record
of successor failure in similar situations and the rapport
you have with the media. Your credibility and integrity
are on the line. Your handling of an adverse news
situation reflects on you, the command and the DoD.
Under any circumstances there is usually a
designated authority or specified coordinator for the
release of information. Amid disaster, such an authority
is mandatory if satisfactory relations are to be
maintained with the media and the public. When no one
person is recognized as the official spokesman, there is
confusion among the press, the relief workers, officials
in charge and indeed among the public affairs staff. This
should be agreed to and specified in your disaster plan