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Figure 1-6. Standard Navy Change Transmittal Format
Figure 1-7.-Joint Message Form (DD 173/2).

Journalist 1 & C - Advanced manual for Journalism and other reporting practices
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orders. The annex includes, but is not limited to, the following: l l l l Delegation of responsibility for the release of information and the general conduct of public affairs Scope  of  pictorial  and  written  coverage  desired General  and  specific  instructions  on  policy governing  information  activities Specific instructions on such matters as briefing news  media  representatives,  news  release format, still and video documentation and news photography,  radio  and  television  arrangements, information  kits,  staffing  of  CIBs  and  joint information efforts and critiques or resumes of the  operation Appendix II of this manual contains an example of a public affairs annex to the OPORD. CIB Plan This   type   of   public   affairs   plan   is   usually promulgated as a notice, establishing and putting into operation of a CIB to coordinate and cover information activity of special events and other news situations. Appendices III and VI of this manual show examples of CIB  plans. Adverse Incident Plan An adverse incident plan is usually included as an appendix to each public affairs plan. The purpose of an adverse incident plan is to specify the procedure and format  for  the  release  of  information  concerning casualties,  injuries  and  accidents  or  disasters.  Appendix IV  of  this  manual  gives  an  example  of  an  adverse incident  plan. MESSAGES As a public affairs office manager, you must be familiar  with  the  procedures  for  preparing  naval messages. When regular correspondence cannot be drafted due to  time  constraints,  a  message  will  get  time-sensitive  or critical   information   to   the   addressee   rapidly   for maximum  effective  use. Messages are prepared on the Joint Message Form (DD 173/2) (fig. 1-7) to be sent by electrical telecom- munications.  Since  the  DD  173/2  is  read  by  optical seamer, it must be prepared in double-spaced format using an OCR typeface. Complete procedures for naval message format are contained in the Telecommuni- cations  Users  Manual,  Naval  Telecommunications Procedures  (NTP)  3.  In  some  commands,  the  Joint Message  Form  is  no  longer  used.  It  has  been  replaced by  word  processing  direct  transmission  or  giving  a floppy  disk  to  the  message  center.  Find  out  what procedures are accepted at your command. Parts of a Message The  information  detailed  below  will  show  you  how to  prepare  a  simple  message  for  transmission.  Use figure  1-7  to  identify  the  position  of  each  block. PAGE BLOCK.– The first digit is the number of the current page. The second digit is the total number of pages of a multipage message. DTG/RELEASER  TIME  BLOCK.–  The  date- time  group  (DTG)  consists  of  three  elements:  the date-time expressed in digits, the month, and the year. The first two digits of the date-time are the date of the month, the second two digits are the hour and the third pair of digits are the minute. The hour and minute reflect a  standard  time  zone,  ZULU  (Z)  time.  This  allows Navywide standardization of time designations. The month   notation   is   the   three-character   month abbreviation. The year is expressed with the last two digits  of  the  year.  So,  a  complete  DTG  would  read 2018202 MAY 93. The DTG will be assigned to the message  according  to  local  procedures. PRECEDENCE   BLOCK.–   The   precedence assigned to a message is determined by the subject matter of the text and the desired writer to reader delivery  time. The four precedence categories and the speed of service  objectives  for  each  category  are  as  follows: Routine.– Precedence prosign R is assigned to all types of message traffic that justify electrical trans- mission but are not of an urgent enough nature to require a   higher   precedence.   Examples  are  messages concerning  normal  peacetime  operations,  programs  and projects;  stabilized  tactical  operations;  operational  plans concerning   projected   operations;   periodic   or   con- solidated  intelligence  reports;  ship  movements;  supply and  requisition  and  administrative,  logistics,  and personnel matters. The speed of service objective is within six hours. Most public affairs messages will fall into  this  category. 1-25







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