Ships insignia plaque
Last flying commissioning pennant, jack and
All loaned or donated paintings, historical
photographs and documents of historical interest
All sponsor gifts
Other paintings belonging to the ship
Any other items of historical or sentimental
PRINTED INVITATIONS AND PROGRAMS.
Printed invitations should be mailed four to eight weeks
before to the actual ceremony date. Specifications are
included in the SECNAVINST 5603.2 series, Printed
Matter for Official Ceremonies. The preprinted invita-
tions contain the appropriate insignia and standard
invitation language. Additional wording to complete
these standard invitations may be entered by hand.
Programs are also covered in this instruction, and
the arrangements to have programs designed and printed
should be made well in advance of the actual ceremony.
Programs can be printed aboard tenders or at
shore-based printing facilities.
PUBLICITY. The responsibility for publicizing a
decommissioning ceremony is delegated to the
decommissioning ships CO, who should coordinate the
arrangements with the station commander. Of course,
the PAO/senior JO and the public affairs office staff will
be responsible for writing the decommissioning press
release, making arrangements for photographic
coverage, assembling the press kits, media platforms,
escorting media, and so forth. Careful coordination with
the naval base or station PAO where the ceremony will
take place is crucial, as well as type commander.
CEREMONIAL MATERIALS. Items, such as
chairs, the speakers platform, lectern, public address or
sound system (mult-box for media) and similar objects,
are needed for the decommissioning ceremony. Your
local PWC will have a selection of ceremonial packages
from which to choose. A fee will be imposed for the use
of the materials and may be reduced if representatives
of the ship pick up and return the materials. Packages
may range from 100 chairs with four folding tables to
one that offers a portable lectern with microphone,
amplifiers with large speakers, canned music,
100 chairs, tables and a ceremonial platform. Reserve
these materials well in advance, preferably 30 days or
PRINCIPAL SPEAKER. The principal speaker is
generally nominated by the responsible naval
base/station commander. PA Regs state that naval
base/station commanders must forward nominations for
prospective speakers to CHINFO for consideration.
Nominations must be submitted at least 90 days
before the ceremony, preferably sooner, and should
include a biography or background sketch of the
nominee, a brief resume of his qualifications and the
reason for the nomination. Do not inform a nominee that
he is being selected as a principal speaker because the
final selection is the prerogative of SECNAV.
A speaker should be nominated only after
consideration of his speaking ability, importance as a
public speaker, and most important, the support he can
be expected to give to current Navy public affairs
objectives. Nominations should include speakers from
various occupational fields.
For further information, consult PA Regs, Chapter 4,
the SECNAVINST 5030.1 series and the SECNAV-
INST 5212.5 series regarding decommissioning. A
sample decommissioning plan is included in Appendix
VI of this manual.
Embarking civilians in Navy shipsbe it a sailors
family on a one-day dependents cruise or a community
leader on a training exerciseis an excellent way to
instill pride in sailors and further public awareness of
the Navy and its mission.
Detailed information on civilian embarkation can be
found in the OPNAVINST 5720.2 series, Embarkation
in U.S. Naval Ships, and in PA Regs, Chapter 4. Each
type of embark/guest cruise has a specific goal and
requires different planning by the senior JO and the PAO
to accomplish that goal. Some common rules include the
1. Guests must provide their own transportation to
and from the ship, and they must reimburse the Navy for
living and incidental expenses while embarked so the
programs can be conducted at no cost to the government.
2. Guests must be informed of security restrictions.
Unclassified photography should be allowed on board,
because photographs renew feelings of identification
with the ship. Guests must be advised of areas where
photography is prohibited and security regulations will
be courteously but firmly enforced.